Benefits from using Microsoft Office SharePoint Server as a document management system:

  • Virtual assistant – helps uniform data organization and to find data fast and easy.
  • Control of information and internal processes – all documents are archived in the same place, through procedures using certain models or certain types of documents. The documents flows can be integrated in SharePoint so as the documents can be processed and approved according to internal rules.
  • Consolidation of information – The accomplished models help to collect information homogenously and centralize the information collected by the staff in a single point.
  • Search and easy information index– the search in SharePoint is done by content or different attributes (tags) of the documents. There are more than 200 types of indexed documents, from multiple sources, which may also be external sources.
  • Content management - cooperation. Each document may have its content modified by multiple colleagues from the same department or different departments. Attaching the version name to the documents ensures the safety of information storage. The documents auditing ensures the quality of the content.
  • Enhanced security due to the authentification system. Each company may establish a user profile that determines the access level to different documents types.
  • Fast archiving and back-up to ensure documents security. The documents life cycle is followed naturally by Share Point, and the documents may be easily archived after their use. Supplementary, the rescue back-ups are made automatically, and it’s possible to attach to a version number that ensures the continuity of information from any document, in case of local issues.

CS Vision’s role in creating the document management solution:

  • Integration of the Document Management solutions with specialized applications and other systems used for documents archiving. The SOA approach allows CS Vision to connect SharePoint to most specialized applications for different business lines, and also with other systems from the customer’s IT park in order to benefit as much as possible from the previous investments.
  • Efficiency-oriented approach. The information flow comprising accomplishment, development, storage and distribution is the basis of the main work principles for achieving a management system on SharePoint. The rules remain unchanged for any implementation type all along the use of the system, while the rights and the policies pertaining to the documents are preserved even if developments are not needed any more.
  • In depth-customization of functionalities aiming at meeting any requirements. CS Vision developers jointly with the experts specialized in document management contribute to the design and the creation of a personalized document management using all the procedures which are already familiar to the personnel.
  • Development of supplemental modules and applications to offer the customers the most appropriate solution. A free version of Microsoft Office SharePoint Server platform may potentially not respond to all requirements of the institution. CS Vision specialists employ customizations and programming for Sharepoint, to deliver a solution meeting the needs.