APITSIAR is an organization created with the aim to promote sustainable development of industrial, technological, scientific parks and of the business incubators. Other important targets of the organization include attracting local and foreign investments and providing technical assistance to its members and to potential investors.
Initial status
The organization lacked an integrated information system, within which all members to work together, which caused the following problems:
- There was no web media to showcase the organization, its objectives and contact data.
- There was no possibility to centrally store the documents of internal interest of the organization
- There was no area through which the members were able to plan common activities
- There was no web area through which the members of the organization were able to disseminate information to individuals outside the institution.
The solution
Following the activity review and identification of the main problems, the requirements for implementing the information system were defined. It was decided to implement the following modules:
1. APITSIAR web site, the business card of the organization, is accessible to everyone. The site presents:
a. General data on the organization and its objectives
b. List of members and detailed data on each industrial park
c. A presentation of Romania for the potential foreign investors
d. Useful links section
e. Means for contacting the organization
f. A section through which the users are able to access the private zone and the information dissemination area.
2. A private area in the site, which is the meeting place of APITSIAR members. The access is restricted by username and password. The application was created using the Windows SharePoint Services technology, a platform dedicated to document management that incorporates advanced capabilities of .....This module provides:
a. Publication of documents of interest to the organization
b. Transmission of documents for consultation or review
c. Planning of common activities
d. Offers or requests uploading
3. An area for public documents, also built on Windows SharePoint Services technology, which allows the organization to disseminate information and documents to the site visitors, with unrestricted access. The main functionalities of this area are:
a. Making documents available to the public at large, by uploading the documents to the document libraries
b. Publication of announcements and news regarding the activities of the organization
c. Debating of subjects and formulating answers to the visitors’ requests
d. Provide the visitors with the opportunity to add requests or offers, which will be automatically found in the private area.
Benefits pursuant to the implementation
The implementation of this application:
Initial status
The organization lacked an integrated information system, within which all members to work together, which caused the following problems:
- There was no web media to showcase the organization, its objectives and contact data.
- There was no possibility to centrally store the documents of internal interest of the organization
- There was no area through which the members were able to plan common activities
- There was no web area through which the members of the organization were able to disseminate information to individuals outside the institution.
The solution
Following the activity review and identification of the main problems, the requirements for implementing the information system were defined. It was decided to implement the following modules:
1. APITSIAR web site, the business card of the organization, is accessible to everyone. The site presents:
a. General data on the organization and its objectives
b. List of members and detailed data on each industrial park
c. A presentation of Romania for the potential foreign investors
d. Useful links section
e. Means for contacting the organization
f. A section through which the users are able to access the private zone and the information dissemination area.
2. A private area in the site, which is the meeting place of APITSIAR members. The access is restricted by username and password. The application was created using the Windows SharePoint Services technology, a platform dedicated to document management that incorporates advanced capabilities of .....This module provides:
a. Publication of documents of interest to the organization
b. Transmission of documents for consultation or review
c. Planning of common activities
d. Offers or requests uploading
3. An area for public documents, also built on Windows SharePoint Services technology, which allows the organization to disseminate information and documents to the site visitors, with unrestricted access. The main functionalities of this area are:
a. Making documents available to the public at large, by uploading the documents to the document libraries
b. Publication of announcements and news regarding the activities of the organization
c. Debating of subjects and formulating answers to the visitors’ requests
d. Provide the visitors with the opportunity to add requests or offers, which will be automatically found in the private area.
Benefits pursuant to the implementation
The implementation of this application:
- Results in a presentation web site, through which the visitors are able to find information as regards the organization and its activities
- Facilitates the members’ common work in the organization, by accessing the private area of the application, which provides planning means of activities, a discussion forum, libraries for documents storage, as well as the means of reading and approving the documents
- Enables creation of an electronic archive of the prepared documents and facilitates their easy retrieval
- Ensures security of the information and of the prepared documents, the private area being accessible only by user name and password.
- Enables online access to the application, from any location, through a web browser
- Enables creation of a common agenda through the facility of activities planning
- Facilitates communication with the public, through the public area, which allows the bidirectional transmission of information between the site and the visitors.
